Exchange of Letters Regarding Expansion of Existing UNFPA/NUEYS Reproductive Health Project to Cover the Returnee Population of the Greater Haikota Community, Gash-Barka Region

97/ERT/PGM/0050

16 April, 1997

Reference is made to our discussion and correspondence regarding an expansion of the existing UNFPA/NUEYS reproductive health project to cover the returnee population of the greater Haikota community, Gash-Barka region. It has been agreed between UNFPA and UNHCR that:

1.UNFPA Asmara will incorporate the Haikota project into its larger reproductive health program and will transfer funds to the Haikota project to NUEYS. The project will provide funds for the establishment of a community and youth center. The center will provide recreational and educational activities, health services and training facilities. The center should have easy access for its beneficiaries and therefore it will have a multi purpose function.

Clinical services will be established for Family Planning/Reproductive Health in conjunction with the Ministry of Health and Planned Parenthood Association of Eritrea. The clinic will provide diagnosis and treatment of uncomplicated Family Planning/Reproductive Health problems/issues and distribution of contraceptives. Basic laboratory facilities will be established for simple testing (pregnancy, STD's) and Reproductive Health and Family Planning counseling services will be provided. See attached project description and budget for greater detail.

2.UNHCR will make available for the purpose specified in paragraph 1 above the amount of USD 49,338 to UNFPA Asmara to words the implementation of this project by NUEYS. The approved budget is for a time period beyond the dates of this agreement. It is understood that UNHCR will request an extension of this project. Similarly, it is understood that UNFPA/NUEYS will expend the budget lines of Personnel (0050), Transport and Accommodation (0053) and Other (0054) costs on a pro-rata basis.

3.All correspondence and financial/narrative reports shall bear the project symbol 96/TF/VAR/LS/459 (v7. UNFPA shall maintain separate records of expenditure, and all expenditure shall be charged to UNHCR's budget codes as outlined in the attached budget. All financial reports shall be prepared using the attached Sub-Project Monitoring Report (Financial) format.

4.This project shall be deemed to have commenced on 15 April 1997 and will terminate on 30 June 1997 with possibility of extension.

5.If the project is not extended, any outstanding obligations on 30 June 1997 shall be liquidated by 31 July 1997. Any unspent balance shall be refunded to UNHCR by 30 August 1997.

6.UNFPA will provide to UNHCR no later than 30 August 1997 a final financial Statement of Expenditure showing how the funds have been spent together with a narrative report on the project activities.

7.UNHCR will assist in the implementation of the project by making available advisory services of its staff.

8.UNHCR will not be liable to indemnify any third party in respect of any claim, debt, damage, or demand arising out of the implementation of this project and which may be made against UNFPA.

9.UNHCR will not accept liability for compensation for the death, disability, or the effects of other hazards which may be suffered by employees of UNFPA or any sub contractor as a result of their employment on work which is the subject matter of this Exchange of Letters.

10.UNHCR will not be liable for any expenditure incurred by UNFPA in excess of the funds made available under this Exchange of Letters, except whereby this Exchange of Letters shall be modified in writing by mutual agreement.

11.If, during project implementation, revision of any terms of this Exchange of Letters becomes advisable, including its extension beyond the termination date, then such revision shall be made only with the written consent of both UNFPA and UNHCR and prior to the expiration of this Exchange of Letters.

12.Within ten working days following the signing by UNFPA of this Exchange of Letters, UNHCR shall transfer to UNFPA the entire project amount of USD 49,338 for deposit in the Commercial Bank of Eritrea-Liberty Avenue, UNDP Account No NR-C-5265, in favor of UNFPA Project ERT-96-P01.

I trust that you will find the above terms of this Exchange of Letters acceptable, and look forward to continuing joint cooperation between our two agencies. I would be grateful if you could sign the letter below and return the original to UNHCR for our records.

(signed)

UNHCR

 

22 April 1997

I have read the terms of the above Exchange of Letters and agree with the contents.

(signed)

UNFPA

 

SUB-PROJECT DESCRIPTION NEWKEY96LS459(v7

Reproductive Health of Returnee Women and Youth in the Settlement Area of Haikota

1.Project Objective/Overview

The project goal is to improve the reproductive health of returnee women and youth in the settlement area of Haikota in the Gash-Barka province. The project will serve mainly returnees, as the area is heavily impacted by returnees, although the services will be open to all in the community.

The project objectives are:

-to increase the availability of reproductive health services to women and youth;

-to establish links between the community and government health services;

-to provide information, education and community in appropriate language and context on reproductive health issues;

-to train peer promoters and youth counselors in reproductive health and family planning.

2.Description of Beneficiaries

Haikota is the capital of the sub-province Barka in the Gash-Barka region. By the end of 1996 54% of all returnees from the Sudan had settled in this region. Besides returnees, the area additionally hosts people from Sudan who have come for a variety of reasons. The town, with its employment opportunities, its market function and its facilities, attracts visitors and settlers from the surrounding area. The growing number of inhabitants and the movement of the population indicates a need for a programme on reproductive health.

The activities which will take place under this project will benefit the community of Haikota (2,026 individuals) and the larger number of inhabitants of the surrounding area. Special emphasis will be placed on reaching the women and children of the larger community.

3.Implementing Procedures

The National Union of Eritrean Youth and Students (NUEYS) is responsible for the direct implementation of the project, under the supervision of the UNFPA. The NUEYS has a well-established national network and is well recognized for its activities in the country. For its health activities, NUEYS works closely with the UNFPA. Specifically, the NUEYS has implemented projects in the following areas:

-Reproductive health education and counseling for youth;

-A campaign on Female Genital Mutilation (FGM)

-Family Planning and Reproductive health Education for Youth at Sawa

-Child Health and Child Rights

-Anti-AIDS clubs

-HIV/AIDS Support Center

-Fist Aid Volunteer Units

This project will provide funds for the establishment of a community and youth center. The center will provide recreational and educational activities, health services and training facilities. The center will have easy access for its beneficiaries and therefore it will have a multi-purpose function. Clinical services will be established for Family Planning/Reproductive Health in conjunction with the Ministry of Health and Planned Parenthood Association of Eritrea. The clinic will provide diagnosis and treatment of uncomplicated Family Planning/Reproductive Health problems/issues and distribution of contraceptives. Basic laboratory facilities will be established for simple testing (pregnancy, STDs) and Reproductive Health and Family Planning counseling services will be provided.

The project will provide funds to establish a referral system between the center, the local and regional health services. Training will be given to health personnel and education materials will be made available to the center. In conjunction with UNFPA, orientation seminars and training for Local Health Workers will be given.

The project will provide information and educational materials in local languages. Seminars will be organized which will target specific groups in the community and peer support groups will be established. The peer support groups will be trained in collaboration with UNFPA. Information, education and communication activities will target different groups in the community, with special attention given to young women/mothers. The project aims to be community-based and therefore people from the community will be trained to address their peer group.

This project is an expansion to an already-existing joint NUEYS-UNFPA program. As such, UNFPA will be primarily responsible for ensuring appropriate implementation and monitoring of the above project. UNFPA will provide UNHCR with regular progress reports and copies of monitoring reports to the project. Likewise, UNHCR will provide UNFPA with copies of reports from their monitoring visits to the project.

4.Related Inputs

UNFPA will provide technical expertise in training and monitoring. Inputs will also be received from the Ministry of Health as necessary and appropriate.

5.Description of Assistance

F.01.z.9999 HEALTH/NUTRITION: Plan/Survey/Research/Evaluation

0050 Personnel

This calculation line allocates funds to the NUEYS for the salaries of the following positions:

1 Full-time Nurse/Co-ordinator 1 Clerical Assistant 1 cleaner Sessional medical and counseling personnel Guest speakers (outside NUEYS), trainers honoraria.

0051 Equipment

Funds are provided to cover the costs of clinic medical and laboratory equipment and for furnishing the office and a training room. Also funds for educational and recreational equipment are provided as are funds for one generator to provide electricity in the community center building.

0052 Printing and publications/other materials

This calculation line allocates funds for Information, Education and Communication materials. Covered also are translation and compilation of materials, printing of pamphlets, booklets, posters, etc. and translation/dubbing of videos.

0053 Transport and Accommodation

A per diem for visiting personnel (guest speakers, trainers, doctors) and vehicle hire and fuel will be allocated under this calculation line.

0054 Other

Supplies (stationary, etc.) for project and peer support groups, refreshments for training and support groups and fuel for the generator and allocated under this line.

 

UNHCR			DETAILED BUDGET			Date printed	:19/03/97 14:49
Comments excluded						Sub-project option	:Selected sub-projects in turn
Detail level: Calculation Line		Total level: Sub-Item				Site option	:Aggregate of all sites
Heading level: Activity		Pagebreak level:Sub-prject				Changes option	:No action
Budget code range: F.01.z.99999-F.01.1.99999
Project: 96/TF/VAR/LS/459		Initiative fund for refugee women	Project duration: 01/07/96-00/06/97			Stage Number:	1	Part 1 of 1
	Sub-prj. (v7	U.N.HIGH COMMISSIONER REFUGEES/ERITREA
	Sector F	HEALTH/NUTRITION
	Activity F.01	Plan/Survey/Research/Evaluation
	F.01.z.99999	Unspecified	udeside	Percent	Total lumpsum	Price per lumpsum	Budget Amount
	0050	Personnel	1.00	100	1.00	90,300,00 BR	90,300
	0051	Equipment	1.00	100	1.00	106,626,00 BR	106,626
	0052	Printing & Pubilication other IES Materials	1.00	100	1.00	61,656,00 BR	61,656
	0053	Transport and accommodation	1.00	100	1.00	29,820,00 BR	29,820
	0054	Other	1.00	100	1.00	22,428,00 BR	22,428
Total	F.01.z.99999	Unspecified			5.00
Total	F.01.z	Unspecified				BR	310,830
Total	F.01	Plan/Survey/Research/Evaluation
Total	F	HEALTH/NUTRITION
TOTAL	Sub-proj. (v)	U.N.HIGH COMMISSIONER REFUGEES/ERITREA				BR	310,830
Report Total:						BR	310,830

 

SUB-PROJECT MONITORING REPORT FOR 96/TF/VAR/LS/459(V7

Part 1: Financial Monitoring for the period 01/04/97 to ___/___/___.

 

Budget code	Budget description	(3)	(4)	Annual budget		Budget Balance remaining	Disbursements to date	Commitments	Remarks
(1)	(2)			(5)		(6)	(7)	(8)
F	HEALTP/NUTRITION
F.01.z.99999	Unspecified
0050	Personnel			90,300,00		90,300,00
0051	Equipment			106,626,00		106,626,00
0052	Printing and publication/other IES materials			61,656,00		61,656,00
0053	Transport and accommodation			29,820,00		29,820,00
0054	Others			22,428,00		22,428,00
Sub-Project	TOTAL			310,830,00		310,830,00

 

SUB-PROJECT MONITORING REPORT FOR 96/TF/VAR/LS/456 (V7

Part 1 Annex 1: Detalls of commitments outstanding at __/__/__

 

F

HEALTH/NUTRITION

Date Committed

Supplier/contractor/payee

Commitment amount at 00/00/00

Date liquidated

Commitment amount Outstanding

 

‘F.01.z.9999 Unspecified

 

0050	Personnel

 

0051	Equipment

 

0052	Printing and Publication/other IES materials

 

0053	Transport and accommodation

 

0054	Others

 

SUB-PROJECT MONITORING REPORT 96/TF/VAR/LS/45 (v7

Part 1: Financial Monitoring for the period 01/01/96/ to __/__/___

Agency: U. N. HIGH COMMISSIONER REFUGEES/ERITREA

 

For completion by implementing partner (U.N.HIGH COMMISSIONER REFUGEES/BRITREA)
Total instalments received from UNHCR1
Total disbursements (Total of colume 7)
Balance due to UNHCR

 

¹ IF US$ transfers were converted to local currency, please attach copies of the relevant bank slips to account for funds received

 

For completion by implementing partner (U.N.HIGH COMMISSIONER REFUGEES/ERITREA)
I hereby certify the correctness of this report
Name	Signature
Title
Place	Date

 

For completion by UNHCR
Checked and verified subject to the following
Name	Signature
Title	Date