Last Updated: Monday, 30 November 2015, 08:01 GMT

China: Visa issuance procedures at the Canadian Embassy in Beijing, including whether a third party can secure a visa for an applicant and whether the Embassy conducts security checks on applicants before issuing a visa

Publisher Canada: Immigration and Refugee Board of Canada
Publication Date 29 September 2010
Citation / Document Symbol CHN103571.E
Cite as Canada: Immigration and Refugee Board of Canada, China: Visa issuance procedures at the Canadian Embassy in Beijing, including whether a third party can secure a visa for an applicant and whether the Embassy conducts security checks on applicants before issuing a visa, 29 September 2010, CHN103571.E, available at: [accessed 30 November 2015]
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The Visa and Immigration Section of the Canadian Embassy in Beijing indicates that there are three ways to submit a visa application: directly to the Canadian Visa Application Centre (CVAC), in person, or by mail (Canada n.d.a). The CVAC's are located in Chongqing, Guangzhou, Shanghai and Beijing (CVAC n.d.a). If an application is submitted to a CVAC, the applicant must first fill out a visitors visa application form and include the following with their visa application in order to prevent delays:

  1. Completed and signed visa application form
  2. Correct visa application and visa fee
  3. Passport C Valid for at least 6 months with at least one completely blank page
  4. Photocopy of the passport (Photo Page)
  5. Previous passport (if any)
  6. Two recent photographs (The frame size must be at least 35mm X 45 mm, taken within the previous 6 months, preferably with white background)
  7. Other supporting documents required as per visa categories and checklist
  8. Visa information. (CVAC n.d.b)

Authorized by the Embassy/Consulate of Canada in the Peoples Republic of China, the CVAC accepts applications for permanent resident travel documents, and all categories of temporary resident visas (including study permits and work permits) (CVAC n.d.d). The CVAC is also authorized to return passports to applicants holding ordinary/private passports and to collect visa application fees (ibid.). The CVAC provide only visa application support (ibid.).

The CVAC website indicates that anyone may submit an application for a relative or friend, however this individual must have the correct authorization (CVAC n.d.e). A third party may collect supporting documents, visas, inquire about a case, and withdraw the application only on presentation of all of the following three required documents:

  1. A copy of applicant's identity card
  2. Original identity card of the party who comes to the embassy on applicant's behalf, and a copy of this ID card to submit to our office.
  3. A completed Use of a Representative Form IMM5476E (Attention: as of May 1st 2006 this IMM5476 form is mandatory, there is no substitute for this form). (ibid.)

Applications may be submitted at the Canadian Embassy in person "for submission of Temporary Resident Visa and Permanent Resident Travel Document applications" (Canada n.d.a). In order to do this, the applicant must make an appointment by visiting the Embassy in person with their passport (ibid.). Following this, the applicant will be given an appointment (there is a minimum waiting period of two weeks for an appointment) in order to submit their application in person and pay fees (ibid.). No "…submissions/pick-ups by authorized representative or additional document submissions will be accepted at the window of the Immigration Section at the Embassy" (ibid.). Applicants may also submit their applications by mail to the Canadian Embassy, more specifically to the Embassy's Visa Section (ibid.).

In some instances the Embassy/Consulate of Canada may request an applicant to attend an interview (CVAC n.d.c; Canada n.d.b). In addition, applicants may need a medical exam prior to being granted their order; if so, a Canadian Immigration Officer will inform applicants and send them instructions (ibid.). Medical exams can add more than three months to an applicant's application processing time (ibid.).

Information on whether the Canadian Embassy in Beijing conducts security checks on applicants before issuing a visa could not be found among the sources consulted by the Research Directorate.

This Response was prepared after researching publicly accessible information currently available to the Research Directorate within time constraints. This Response is not, and does not purport to be, conclusive as to the merit of any particular claim for refugee protection. Please find below the list of sources consulted in researching this Information Request.


Canada. N.d.a. Canada's International Gateway. "Canadian Embassy in Beijing - Visa and Immigration." [Accessed 7 Sept. 2010]

_____. N.d.b. Canada's International Gateway. "Visiting Canada: Temporary Resident Visas: How to apply." [Accessed 13 Sept. 2010]

Canada Visa Application Centre (CVAC) [China]. N.d.a. "Application Centre and Timings." [Accessed 13 Sept. 2010]

_____. N.d.b. "Documents Required." [Accessed Sept. 8 2010]

_____. N.d.c. "Scheduling of Interviews." [Accessed 13 Sept. 2010]

_____. N.d.d. "Welcome to the Website of the Canada Visa Application Centre in China." [Accessed 13 Sept. 2010]

_____. N.d.e. "Frequently Asked Questions." [Accessed 8 Sept. 2010]

Additional Sources Consulted

Oral source: The Canadian Embassy in Beijing could not provide information for this Response.

Copyright notice: This document is published with the permission of the copyright holder and producer Immigration and Refugee Board of Canada (IRB). The original version of this document may be found on the offical website of the IRB at Documents earlier than 2003 may be found only on Refworld.

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